2024 Summer Picnic Application

For Corporations, Class Reunions, Family Reunions, Organizations at the Elkhart County 4-H Fair

The following options are made available with the intent of providing private dining along with the enjoyment of experiencing the “Fun Fair”.

Picnic Group Size 50 - 200 people......…………………………$10.00 per person
Picnic Group Size 201- 500 people………………………..……$9.50 per person
Picnic Group Size 501+ people……………………………..……$9.00 per person
Per Person fees are charged to persons 10 yrs & older. Children 9 yrs. & under are no charge but needed to be listed in the total count below for table and chair set-up and tent size. No refunds on unused Gate Admissions.

Included with Tent Rental:

Private Tent(s) Space on the Fairgrounds.
Tent Space to accommodate the total number of reservations for a scheduled time of 4 hours.
Welcome signs at the tent including your group name.
Tables, Table Coverings & Chairs including Set up & Tear down
PA System, Platform & Podium
Host(s) for your event
Clean Up
Gate Admission into the Fair
Free Parking

Catered Meals (at the discretion of the lessee)
Purchasing a catered meal through a food vendor is strongly encouraged and the Fair Picnic Coordinator can provide you with a list of Fair Vendor Options. If a caterer from off-site is selected, they must sign a contract agreeing to pay the Fair 15% of the gross revenue they generate from the event.

‘Clover Cash’ - Food Coupons…………………………………………………………………………..$2.00 each
Clover Cash is good for food purchased through participating food vendors during the fair. Each coupon is worth $2 and is treated as US currency; change will be given by the food concession vendor if due.

Midway Wristbands accepted on any Wristband Day ……………………………………………..$30.00 each
(July 19th, July 22nd, July 25th, & July 27th)
Midway Ride Tickets (good the day of your picnic only)……….........................................(To Be Determined)
Discounted midway prices are good only if purchased through the Fair Office prior to the opening day of the fair. Refunds are not given on unused tickets or wristbands.

Group/Company Information

Group/Company Name

Address Line 1

Address Line 2

City

State

Postal Code

Phone Number

Contact Information

First Name

Last Name

Email Address

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Job Title

Picnic Information

Requested Picnic Date

Requested Picnic Time

10am - 2pm
4pm - 8pm

10am - 2pm

4pm - 8pm

Number of reservations (10 yrs & older)

See above for pricing.

Number of children 9 yrs & under

(no charge - no gate admission required)

Number of Clover Cash Desired

Each has a value of $2.00 - NON-REFUNDABLE

Number of Ride Wristband Vouchers Desired

$30 each - NON-REFUNDABLE

Number of Ride Ticket Sheets Desired (Sheet of 20 Tickets)

TBD - NON-REFUNDABLE

Number of Ride Ticket Sheets Desired ( Sheet of 50 tickets)

TBD - NON-REFUNDABLE

Additional Picnic Information

Tables & Chairs will be set for the total number of individuals, including children 9 yrs & under.

Total Number of Individuals in Attendance

Number of Food Tables Needed- 8 ft.

Platform & Podium Needed

PA System Needed

By submitting this form, you are agreeing on behalf of your Group, Company or Organization, to follow the terms of the contract.

YOUR REQUESTED PICNIC DATE & TIME IS NOT FINALIZED UNTIL CONFIRMED WITH THE PICNIC DIRECTOR AND YOUR DEPOSIT IS RECEIVED.

Terms and Conditions of Contract
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